Audit My Payroll Pty Ltd
Effective Date: 15 January 2025
Contents
How We Collect and Use Your Personal Information
Use of Audit My Payroll Solutions
Cookies and Tracking Technologies
Sharing Information with Third Parties
Notifiable Data Breaches Scheme
Questions, Concerns, or Complaints
Audit My Payroll Pty Ltd (“Audit My Payroll”) provides comprehensive payroll compliance and auditing services specifically designed for the Australian payroll industry. We fully understand that privacy and data security are fundamental to our clients’ operations, and we are deeply committed to safeguarding personal information in full compliance with the Australian Privacy Act 1988 (Cth).
Our software solutions are hosted in secure cloud environments on the Microsoft Azure platform, ensuring high availability, scalability, and state-of-the-art security measures. This Privacy Policy provides a detailed explanation of how we collect, use, and safeguard the personal information of our clients, their employees, and other individuals whose data we handle as part of delivering our professional services. Our ongoing dedication to upholding the highest standards in privacy and security ensures that this document is periodically reviewed and updated to reflect any changes in our practices or regulatory obligations.
Head of Information Security
Adam McQueen, our Chief Technology Officer and Head of Information Security, oversees all aspects of data protection and privacy compliance. Should you have any questions, concerns, or specific requests regarding this Privacy Policy or any of our data protection practices, please contact Adam McQueen using the details provided below:
Audit My Payroll Pty Ltd Level 1, 458 Morphett Street, Adelaide SA 5000
Email: security@auditmypayroll.com.au
Phone: 1300 11 33 99
Website: www.auditmypayroll.com.au
We are committed to responding promptly and transparently to any privacy-related enquiries.
How We Collect and Use Your Personal Information
Audit My Payroll collects and processes a wide variety of personal information necessary for providing our services. This includes:
- Employee Data: Timesheets, payslips, employment contracts, employee handbooks, and other employment-related documentation that is critical for payroll auditing.
- Contact Information: Names, email addresses, phone numbers, and physical addresses of employees and employers alike.
- Organisational Data: Business details, payroll schedules, compliance documentation, and other organisational records relevant to payroll operations.
We utilise this information for the following purposes:
- To deliver high-quality payroll compliance and auditing services tailored to the needs of Australian businesses.
- To generate in-depth reports and actionable insights aimed at enhancing payroll accuracy and compliance.
- To ensure strict adherence to the Australian Privacy Act and other relevant regulatory frameworks.
Audit My Payroll does not sell personal information to third parties. Data is only shared with authorised entities and partners involved in the direct delivery of our services, and even then, only when absolutely necessary and within the scope of this policy.
Use of Audit My Payroll Solutions
Audit My Payroll provides a range of software solutions and platforms, including our Trust Centre and other software as a service (SaaS) offerings, to support payroll compliance and auditing. These solutions automatically collect specific types of information from users and clients to improve usability and ensure a seamless experience. Examples include:
- Internet Protocol (IP) addresses to understand geographic usage trends.
- Browser types, operating systems, and session durations to optimise platform performance.
- Logs of interactions with the solutions, including navigation and feature usage, to help refine user experience and enhance functionality.
This data enables us to deliver high-quality, efficient services to our clients. Our SaaS platforms, including those hosted on Microsoft Azure, adhere to rigorous security standards to protect all data processed within these environments. Cookies and tracking technologies are also utilised across our solutions for analytics and performance optimisation.
Audit My Payroll is dedicated to ensuring that all data collected through its SaaS platforms is handled in full compliance with Australian data protection laws and relevant industry standards.
Cookies and Tracking Technologies
Our solutions utilise cookies and similar tracking technologies to support the following objectives:
- Delivering a seamless, user-friendly browsing experience.
- Monitoring and optimising website and platform performance to meet client expectations.
- Gathering analytics to inform future improvements and ensure that our services remain best-in-class.
To comply with global and local privacy laws, pages on our website and platforms that use cookies and tracking technologies will display a cookie consent popup. This popup allows users to accept, reject, or customise their cookie preferences before interacting with our services. Users have full control over their cookie settings and may manage or disable cookies at any time through their browser.
Sharing Information with Third Parties
Personal information collected by Audit My Payroll is securely stored in cloud environments hosted by trusted third-party providers located within Australia. We may share data under the following circumstances:
- With cloud service providers to facilitate secure data storage and processing.
- With compliance partners who assist in conducting payroll audits and generating reports.
- With regulatory bodies when required by law to ensure full compliance with legal and ethical obligations.
It is our strict policy not to share personal data with third parties for marketing purposes.
Notifiable Data Breaches Scheme
Audit My Payroll complies with the Notifiable Data Breaches (NDB) scheme as outlined in the Privacy Act 1988 (Cth). Under this scheme, businesses with an annual turnover exceeding AUD 3 million are required to notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in the event of a data breach that is likely to result in serious harm.
In the unlikely event of a data breach, we will take immediate action to:
- Contain the breach and prevent further unauthorised access.
- Assess the potential impact of the breach on affected individuals.
- Notify affected individuals and relevant authorities if the breach meets the serious harm threshold.
- Implement measures to prevent similar incidents in the future.
Our proactive approach to data breach management ensures transparency and trust in our handling of sensitive information.
Data Subject Rights
In accordance with the Australian Privacy Act, individuals have the right to:
- Access the personal information we hold about them.
- Request that inaccuracies in their personal data be corrected.
- Lodge complaints about potential breaches of the Act or other privacy-related concerns.
To exercise these rights, please contact us via security@auditmypayroll.com.au. Our team is dedicated to addressing such requests efficiently and transparently, providing a clear resolution process for each enquiry.
Security of Your Information
Audit My Payroll employs advanced security measures to protect your personal information, including encryption, secure access controls, and periodic security audits. All practices align with ISO 27001 standards, ensuring the confidentiality, integrity, and availability of sensitive data entrusted to us. We continually review and improve these measures to stay ahead of emerging threats and challenges.
Data Storage and Retention
Personal data is stored securely on Australian servers managed by trusted providers. We retain information only for as long as is necessary to fulfil the purposes outlined in this Privacy Policy or as mandated by applicable law. When data is no longer needed, it is securely deleted or anonymised in compliance with industry best practices and legal standards.
Clients and individuals may request the deletion or anonymisation of their data at any time, subject to any legal or contractual obligations that may apply.
Questions, Concerns, or Complaints
If you have any questions, concerns, or complaints about this Privacy Policy or our data handling practices, please contact:
Audit My Payroll Pty Ltd Level 1, 458 Morphett Street, Adelaide SA 5000 Email: security@auditmypayroll.com.au Phone: 1300 11 33 99 Website: www.auditmypayroll.com.au
We value your trust and are committed to addressing privacy-related concerns in full compliance with the Australian Privacy Act 1988 (Cth). By working together, we aim to maintain the highest levels of transparency, security, and trust in all aspects of our operations.
